Only the job description changed.
| Previous Job Description | Current Job Description | ||||
|---|---|---|---|---|---|
| n | 1 | Job Description: | n | 1 | Please note: 3 days onsite is required |
| 2 | Please note: 3 days onsite is required The Division Analyst will provide administrative and analytic | ||||
| > | al support to the Division of Gynecologic Oncology (Gyn Onc) as well as additional division specific | ||||
| > | programs and events in the Department of Obstetrics, Gynecology, & Reproductive Sciences. The Divis | ||||
| > | ion Analyst will serve as the main liaison of the Gynecologic Oncology (Gyn Onc) Division, in partne | ||||
| > | rship with the Assistant Division Administrator, and provide direct support to the Division Chief, P | ||||
| > | rogram Directors (e.g. Division, Fellowship, etc.), and faculty members, ensuring that Division oper | ||||
| > | ates at the level of excellence expected by the UCSF community and our external constituents. The in | ||||
| > | dividual will communicate on behalf of the Chief and Program Directors (e.g. Division, Fellowship, e | ||||
| > | tc.) with UCSF faculty and leadership, funders, the public and governmental agencies. This position | ||||
| > | will receive general directions from the Division Chief, Program Directors, faculty members and/or t | ||||
| > | he Assistant Division Administrator in the form of objectives with deadline driven goals. The Divisi | ||||
| > | on Analyst will be responsible for maintaining project deliverables of the division and creating pro | ||||
| > | ject timelines to ensure operational efficiency across multiple entities that the Gyn Onc Division i | ||||
| > | nteracts with. The position will also manage the maintenance of Gyn Onc standard operating procedure | ||||
| > | s and will handle communications regarding any new process improvement developments or changes in th | ||||
| > | e existing processes. The incumbent manages and administers a wide range of administrative operation | ||||
| > | for the Division Chief, Director, faculty, fellows, clinical research coordinators, research associ | ||||
| > | ates of the Division of Gyn Onc. These include but not limited to the following: Oversee the daily o | ||||
| > | perations of the academic office of the Division of Gyn Onc Serve as the administrative lead in the | ||||
| > | Division Manage the Division Chief’s complex calendars to align with the Chief’s commitment and resp | ||||
| > | onsibilities Manage complex projects, maintain costs for the division, purchase and maintain supply | ||||
| > | inventory, and manage space logistics Serve as the liaison to faculty, staff and external organizati | ||||
| > | ons, provide assistance in the absence of the Division Chief, coordinate faculty and staff recruitme | ||||
| > | nt, process payroll, coordinate physician credentialing/ privilege process and Physician and Non-Phy | ||||
| > | sician Practitioner (PNPP) program time study, draft correspondence, letters, CV, bio sketches, deve | ||||
| > | lop website and coordinate staff, educational and development events Organize multi-layered intervie | ||||
| > | ws for faculty recruitment as well as onboarding/offboarding Facilitating logistics for division mee | ||||
| > | tings and/or events Provide executive support to other faculty members including the Fellowship Prog | ||||
| > | ram Director, and others in the Division as needed Receive direction from department Fellowship Admi | ||||
| > | nistrator to coordinate Gyn Onc division specific program logistics, meetings, events, etc. Organize | ||||
| > | staff engagement events and work with the Gyn Onc Friend’s Circle to develop philanthropic opportun | ||||
| > | ities Serve on committees representing the Division of Gyn Onc in the Department of Obstetrics, Gyne | ||||
| > | cologic & Reproductive Sciences Manage other duties as assigned and may serve as a floater for other | ||||
| > | divisions in the department as directed by their supervisor The Division Analyst must be able to tr | ||||
| > | iage and prioritize in a fast-paced environment, work independently with minimal supervision, remain | ||||
| > | current in technological applications, be exceedingly well-organized and flexible, be a pragmatic p | ||||
| > | roblem-solver and a team player, with excellent communication skills and meticulous attention to det | ||||
| > | ail. Diplomacy and tact are essential, together with excellent verbal and written communication skil | ||||
| > | l | ||||
| 3 | 2 | ||||
| t | 4 | Qualifications: | t | 3 | The Division Analyst will provide administrative and analytical support to the Division of Gynecolo |
| > | gic Oncology (Gyn Onc) as well as additional division specific programs and events in the Department | ||||
| > | of Obstetrics, Gynecology, & Reproductive Sciences. The Division Analyst will serve as the main lia | ||||
| > | ison of the Gynecologic Oncology (Gyn Onc) Division, in partnership with the Assistant Division Admi | ||||
| > | nistrator, and provide direct support to the Division Chief, Program Directors (e.g. Division, Fello | ||||
| > | wship, etc.), and faculty members, ensuring that Division operates at the level of excellence expect | ||||
| > | ed by the UCSF community and our external constituents. The individual will communicate on behalf of | ||||
| > | the Chief and Program Directors (e.g. Division, Fellowship, etc.) with UCSF faculty and leadership, | ||||
| > | funders, the public and governmental agencies. This position will receive general directions from t | ||||
| > | he Division Chief, Program Directors, faculty members and/or the Assistant Division Administrator in | ||||
| > | the form of objectives with deadline driven goals. The Division Analyst will be responsible for mai | ||||
| > | ntaining project deliverables of the division and creating project timelines to ensure operational e | ||||
| > | fficiency across multiple entities that the Gyn Onc Division interacts with. The position will also | ||||
| > | manage the maintenance of Gyn Onc standard operating procedures and will handle communications regar | ||||
| > | ding any new process improvement developments or changes in the existing processes. | ||||
| 5 | REQUIRED: - Bachelor's degree in any related area and / or equivalent experience/training. - Minimum | 4 | |||
| > | one (1) year of experience in administrative analysis or operations research. - Ability to use soun | ||||
| > | d judgment in responding to issues and concerns. - Excellent communication and interpersonal skills | ||||
| > | to communicate effectively with all levels of staff verbally and in writing. Service oriented and re | ||||
| > | sponsive to questions and requests. Ability to interact in a professional, resourceful, and courteou | ||||
| > | s manner. - Excellent organizational skills, analytical, and demonstrated attention to detail and ha | ||||
| > | ve the ability to multi-task with demanding timeframes. - High level administrative experience with | ||||
| > | the ability to work with extremely complex faculty calendars / schedules requires extremely well org | ||||
| > | anized and detail oriented precision. - Ability to use discretion and maintain confidentiality. - Ab | ||||
| > | ility to establish priorities and ensure timely execution of deliverables. - Ability to work indepen | ||||
| > | dently and within a team in a fast paced environment. - Strong knowledge of common organization-spec | ||||
| > | ific and other computer application programs, including Word, Excel, PowerPoint, Endnote, Mail Clien | ||||
| > | ts and Scheduling Software, WebEx, Zoom, Jabber. PREFERRED: - Minimum of 2+ years of Project Managem | ||||
| > | ent experience and/or equivalent experience in logistics or coordination of large to small meetings/ | ||||
| > | events or training. - Experience using UCSF systems: MyAccess, Bearbuy, Advance, MyExpense - UCSF wo | ||||
| > | rk experience in academic research teaching and clinical department. - Thorough knowledge of Univers | ||||
| > | ity rules and regulations, processes, protocols and procedures for budget, accounting and fund manag | ||||
| > | ement, and / or personnel management. | ||||
| 5 | The incumbent manages and administers a wide range of administrative operation for the Division Chi | ||||
| > | ef, Director, faculty, fellows, clinical research coordinators, research associates of the Division | ||||
| > | of Gyn Onc. These include but not limited to the following: | ||||
| 6 | * Oversee the daily operations of the academic office of the Division of Gyn Onc | ||||
| 7 | * Serve as the administrative lead in the Division | ||||
| 8 | * Manage the Division Chief’s complex calendars to align with the Chief’s commitment and responsibi | ||||
| > | lities | ||||
| 9 | * Manage complex projects, maintain costs for the division, purchase and maintain supply inventory, | ||||
| > | and manage space logistics | ||||
| 10 | * Serve as the liaison to faculty, staff and external organizations, provide assistance in the abse | ||||
| > | nce of the Division Chief, coordinate faculty and staff recruitment, process payroll, coordinate phy | ||||
| > | sician credentialing/ privilege process and Physician and Non-Physician Practitioner (PNPP) program | ||||
| > | time study, draft correspondence, letters, CV, bio sketches, develop website and coordinate staff, e | ||||
| > | ducational and development events | ||||
| 11 | * Organize multi-layered interviews for faculty recruitment as well as onboarding/offboarding | ||||
| 12 | * Facilitating logistics for division meetings and/or events | ||||
| 13 | * Provide executive support to other faculty members including the Fellowship Program Director, and | ||||
| > | others in the Division as needed | ||||
| 14 | * Receive direction from department Fellowship Administrator to coordinate Gyn Onc division specifi | ||||
| > | c program logistics, meetings, events, etc. | ||||
| 15 | * Organize staff engagement events and work with the Gyn Onc Friend’s Circle to develop philanthrop | ||||
| > | ic opportunities | ||||
| 16 | * Serve on committees representing the Division of Gyn Onc in the Department of Obstetrics, Gynecol | ||||
| > | ogic & Reproductive Sciences | ||||
| 17 | * Manage other duties as assigned and may serve as a floater for other divisions in the department | ||||
| > | as directed by their supervisor | ||||
| 18 | |||||
| 19 | The Division Analyst must be able to triage and prioritize in a fast-paced environment, work indepe | ||||
| > | ndently with minimal supervision, remain current in technological applications, be exceedingly well- | ||||
| > | organized and flexible, be a pragmatic problem-solver and a team player, with excellent communicatio | ||||
| > | n skills and meticulous attention to detail. Diplomacy and tact are essential, together with excelle | ||||
| > | nt verbal and written communication skill | ||||