Only the job description changed.
| Previous Job Description | Current Job Description | ||||
|---|---|---|---|---|---|
| n | 1 | Job Description: | n | 1 | The administrative associate (AA) independently provides administrative support for the Zuckerberg S |
| > | an Francisco General Hospital (ZSFG) division of the UCSF Department of Obstetrics, Gynecology, and | ||||
| > | Reproductive Sciences. They handle a variety of ongoing administrative operational issues of moderat | ||||
| > | e scope, including analyzing and resolving both short-term and long-term operational problems. | ||||
| 2 | The administrative associate (AA) independently provides administrative support for the Zuckerberg S | ||||
| > | an Francisco General Hospital (ZSFG) division of the UCSF Department of Obstetrics, Gynecology, and | ||||
| > | Reproductive Sciences. They handle a variety of ongoing administrative operational issues of moderat | ||||
| > | e scope, including analyzing and resolving both short-term and long-term operational problems. This | ||||
| > | position will spend 50% time as the logistics coordinator for the division’s medical education progr | ||||
| > | ams including the residency program (40 residents), medical student clerkships (~50 third and fourth | ||||
| > | -year medical students), and fellowships (2 complex family fellows plus fellows from 3-4 other Ob-Gy | ||||
| > | n divisions). In this role, they will handle all ZSFG-based administrative tasks associated with onb | ||||
| > | oarding, onsite support, and offboarding for trainees. This includes but is not limited to obtainin | ||||
| > | g badges, parking passes, scrubs, and meal cards; ensuring all training and compliance requirements | ||||
| > | are met including those associated with EPIC; and responding to trainee questions in real time. Duri | ||||
| > | ng the other 50% time, the AA will manage general administrative issues for the division including b | ||||
| > | ut not limited to mail/packages/deliveries; IT and capital equipment inventories; various facilities | ||||
| > | and space management functions; accounts payable, accounts receivable, and purchasing functions; ev | ||||
| > | ent planning; administrative support for clinical faculty such as scheduling complex meetings and ma | ||||
| > | king travel arrangements; and other onsite support such as backup reception and emergency floor ward | ||||
| > | en duties. This position is on-site at San Francisco General Hospital four days per week with the po | ||||
| > | ssibility of working remotely one day per week per week depending on business needs. The AA reports | ||||
| > | to the division’s Assistant Director of Administration and works closely with the division’s medica | ||||
| > | l education coordinator and medical education program directors. | ||||
| 3 | 2 | ||||
| t | 4 | Qualifications: | t | 3 | This position will spend 50% time as the logistics coordinator for the division’s medical education |
| > | programs including the residency program (40 residents), medical student clerkships (~50 third and | ||||
| > | fourth-year medical students), and fellowships (2 complex family fellows plus fellows from 3-4 other | ||||
| > | Ob-Gyn divisions). In this role, they will handle all ZSFG-based administrative tasks associated wi | ||||
| > | th onboarding, onsite support, and offboarding for trainees. This includes but is not limited to obt | ||||
| > | aining badges, parking passes, scrubs, and meal cards; ensuring all training and compliance requirem | ||||
| > | ents are met including those associated with EPIC; and responding to trainee questions in real time. | ||||
| > | |||||
| 5 | Required qualifications: - Bachelor's degree in any area and/or equivalent - 3+ years of proven expe | 4 | |||
| > | rience in general administrative support in a professional environment - Strong proficiency with sta | ||||
| > | ndard UCSF office software including MS Word, Excel, and Outlook and ability to learn other software | ||||
| > | programs quickly as needed. - Exceptional scheduling/calendaring skills. - Demonstrated superior at | ||||
| > | tention to detail. - Demonstrated exceptional skills in organizing work, prioritizing tasks, multita | ||||
| > | sking, and meeting deadlines. - Ability to use sound judgment in responding to issues and working in | ||||
| > | dependently. - Excellent communication and interpersonal skills to communicate effectively with all | ||||
| > | levels of staff verbally and in writing. - Proven trustworthiness with regard to confidential and se | ||||
| > | nsitive information. - Proven ability to work effectively in a team environment, demonstrating the U | ||||
| > | CSF PRIDE values, and adapt to changing needs. - Demonstrated excellent attendance and reliability. | ||||
| 5 | During the other 50% time, the AA will manage general administrative issues for the division includ | ||||
| > | ing but not limited to mail/packages/deliveries; IT and capital equipment inventories; various facil | ||||
| > | ities and space management functions; accounts payable, accounts receivable, and purchasing function | ||||
| > | s; event planning; administrative support for clinical faculty such as scheduling complex meetings a | ||||
| > | nd making travel arrangements; and other onsite support such as backup reception and emergency floor | ||||
| > | warden duties. | ||||
| 6 | |||||
| 7 | This position is on-site at San Francisco General Hospital four days per week with the possibility | ||||
| > | of working remotely one day per week per week depending on business needs. The AA reports to the div | ||||
| > | ision’s Assistant Director of Administration and works closely with the division’s medical education | ||||
| > | coordinator and medical education program directors. | ||||