Only the job description changed.
| Previous Job Description | Current Job Description | ||||
|---|---|---|---|---|---|
| n | 1 | Job Description: | n | 1 | The UCSF Center for Health Equity in Surgery and Anesthesia (CHESA) is hiring an Operations Coordina |
| > | tor to support the day-to-day operations of its Global Health Equity Fellowship - the largest global | ||||
| > | surgery fellowship in the world - and the broader work of the Center. More than five billion people | ||||
| > | lack access to safe, timely, and affordable surgical care, and surgical conditions account for one- | ||||
| > | third of the global burden of disease. The CHESA Fellowship addresses this gap by equipping frontlin | ||||
| > | e clinicians serving vulnerable communities with the training, project support, mentorship, and glob | ||||
| > | al network needed to strengthen surgical and anesthetic care where it is most needed. Our fellows ar | ||||
| > | e building new clinical services where none existed before, and include alumni such as Burundi's fir | ||||
| > | st pediatric surgeon and Haiti's first pediatric ophthalmologist. The program is highly competitive | ||||
| > | and reaches physicians, nurses, and advanced practice providers across UCSF and institutions worldwi | ||||
| > | de through a virtual-first model designed for busy clinicians. | ||||
| 2 | The UCSF Center for Health Equity in Surgery and Anesthesia (CHESA) is hiring an Operations Coordina | ||||
| > | tor to support the day-to-day operations of its Global Health Equity Fellowship - the largest global | ||||
| > | surgery fellowship in the world - and the broader work of the Center. More than five billion people | ||||
| > | lack access to safe, timely, and affordable surgical care, and surgical conditions account for one- | ||||
| > | third of the global burden of disease. The CHESA Fellowship addresses this gap by equipping frontlin | ||||
| > | e clinicians serving vulnerable communities with the training, project support, mentorship, and glob | ||||
| > | al network needed to strengthen surgical and anesthetic care where it is most needed. Our fellows ar | ||||
| > | e building new clinical services where none existed before, and include alumni such as Burundi's fir | ||||
| > | st pediatric surgeon and Haiti's first pediatric ophthalmologist. The program is highly competitive | ||||
| > | and reaches physicians, nurses, and advanced practice providers across UCSF and institutions worldwi | ||||
| > | de through a virtual-first model designed for busy clinicians. At the direction of the Program Manag | ||||
| > | er, CHESA Deputy Director, and CHESA Fellowship leadership, the Operations Coordinator ensures the s | ||||
| > | mooth execution of program logistics, including scheduling, travel, expense processing, contracts an | ||||
| > | d procurement, and event coordination across virtual, hybrid, and in-person formats. The Coordinator | ||||
| > | will develop a strong working knowledge of the fellowship and be able to clearly describe the progr | ||||
| > | am and its impact to prospective applicants, partners, and stakeholders internal and external to UCS | ||||
| > | F. A core part of the role involves financial and contracting coordination with global fellows, facu | ||||
| > | lty and partners. The Coordinator drafts scopes of work, processes agreements through UCSF Supply Ch | ||||
| > | ain Management, tracks invoices and payments, and proactively follows up to resolve delays. They tra | ||||
| > | nslate complex UCSF administrative, financial, and contracting processes into clear, accessible guid | ||||
| > | ance for international fellows and partners and help them navigate institutional requirements with p | ||||
| > | ractical solutions. The Coordinator also works closely with fellows to ensure consistent access to U | ||||
| > | CSF tools and platforms, liaising with UCSF IT and other departments to troubleshoot and resolve tec | ||||
| > | hnical and access challenges across networks, an ongoing operational priority that requires persiste | ||||
| > | nce and creative problem-solving. The Coordinator also manages complex scheduling across multiple ti | ||||
| > | me zones for clinically active faculty and global partners, coordinates 36+ educational sessions per | ||||
| > | fellowship cohort, supports recruitment and selection, supports onboarding for visiting fellows and | ||||
| > | observers, disseminates evaluation tools, and contributes to Center-wide activities including the m | ||||
| > | onthly newsletter, social media, website updates, and CHESA Community meetings, Grand Rounds, leader | ||||
| > | ship meetings, and social events. They will build and maintain relationships with administrative cou | ||||
| > | nterparts across UCSF departments to streamline coordination over time. Occasional travel may be req | ||||
| > | uired for key events, fellow visits, and partner meetings. This role is ideal for someone who is hig | ||||
| > | hly organized, detail-oriented, persistent, and energized by supporting complex, mission-driven prog | ||||
| > | rams through strong operational execution. Just as important, the Coordinator brings a genuine custo | ||||
| > | mer service orientation and enjoys building relationships, taking interest in the fellows, faculty, | ||||
| > | and partners they support, learning about their work, and earning trust through reliable, thoughtful | ||||
| > | follow-through. A commitment to reliability, flexibility across multiple time zones and communicati | ||||
| > | on platforms, and a genuine interest in global surgery and anesthesia and health equity are essentia | ||||
| > | l. We welcome applicants from a range of sectors, including global health, international development | ||||
| > | , social impact, public health, philanthropy, consulting, nonprofits and technology, whose experienc | ||||
| > | e translates to supporting complex, mission-driven programs. | ||||
| 3 | 2 | ||||
| t | 4 | Qualifications: | t | 3 | At the direction of the Program Manager, CHESA Deputy Director, and CHESA Fellowship leadership, th |
| > | e Operations Coordinator ensures the smooth execution of program logistics, including scheduling, tr | ||||
| > | avel, expense processing, contracts and procurement, and event coordination across virtual, hybrid, | ||||
| > | and in-person formats. The Coordinator will develop a strong working knowledge of the fellowship and | ||||
| > | be able to clearly describe the program and its impact to prospective applicants, partners, and sta | ||||
| > | keholders internal and external to UCSF. | ||||
| 5 | Required Qualifications: - Bachelor's degree in related area and/or equivalent experience/training. | 4 | |||
| > | - Minimum 2 years of experience coordinating complex scheduling and logistics across multiple time z | ||||
| > | ones, including for clinically active or hard-to-reach stakeholders - Demonstrated experience proces | ||||
| > | sing travel arrangements, advances, expense reimbursements, and reconciliations in compliance with i | ||||
| > | nstitutional policies - Demonstrated ability to translate complex administrative, financial, or cont | ||||
| > | racting processes into clear, accessible guidance for diverse audiences, including international sta | ||||
| > | keholders - Demonstrated ability to manage multiple concurrent workstreams with competing deadlines, | ||||
| > | prioritize effectively, and follow through persistently to completion - Demonstrated ability to ana | ||||
| > | lyze, research, and synthesize information with strong attention to detail - Ability to use sound ju | ||||
| > | dgment in responding to issues and concerns. - Solid communication and interpersonal skills to commu | ||||
| > | nicate effectively verbally and in writing. - Solid organizational skills and ability to multi-task | ||||
| > | with demanding timeframes. - Working knowledge of common organization-specific and other computer ap | ||||
| > | plication programs such as Zoom, Google Suite, and project management platforms - Ability to use dis | ||||
| > | cretion and maintain confidentiality. - Strong skills in short term planning, analysis and problem-s | ||||
| > | olving and customer service. Preferred Qualifications: - Minimum 2 years of professional experience | ||||
| > | in operations, administrative support, or a related field, including in mission-driven, complex, or | ||||
| > | fast-paced environments - Minimum 2 years of direct experience drafting and processing international | ||||
| > | contracts and funding mechanisms (e.g., subawards, consultant agreements, MOUs, international vendo | ||||
| > | r procurement) in a complex institutional environment such as a university, academic medical center, | ||||
| > | research institute, or global NGO, including coordinating with institutional finance, procurement, | ||||
| > | or supply chain functions - Experience working with, in, or supporting programs advancing social imp | ||||
| > | act, health, education, or development - Experience supporting a clinical fellowship or training pro | ||||
| > | gram, or other longitudinal education or cohort-based program, including coordinating educational se | ||||
| > | ssions, recruitment cycles, and participant logistics - Demonstrated ability to build cross-function | ||||
| > | al relationships within complex organizations - Demonstrated experience using AI tools (e.g., large | ||||
| > | language models, automation platforms) to improve workflow efficiency, draft and synthesize content, | ||||
| > | or streamline administrative processes in a professional setting - Experience with UCSF or UC syste | ||||
| > | m financial, procurement, and contracting systems (e.g., BearBuy, MyExpense, OSR/Supply Chain proces | ||||
| > | ses) - Experience with Moodle, Articulate, WordPress, Adobe InDesign, Adobe Photoshop, Adobe Illustr | ||||
| > | ator, and/or Canva - Foreign language proficiency, preferably Spanish or French | ||||
| 5 | A core part of the role involves financial and contracting coordination with global fellows, facult | ||||
| > | y and partners. The Coordinator drafts scopes of work, processes agreements through UCSF Supply Chai | ||||
| > | n Management, tracks invoices and payments, and proactively follows up to resolve delays. They trans | ||||
| > | late complex UCSF administrative, financial, and contracting processes into clear, accessible guidan | ||||
| > | ce for international fellows and partners and help them navigate institutional requirements with pra | ||||
| > | ctical solutions. The Coordinator also works closely with fellows to ensure consistent access to UCS | ||||
| > | F tools and platforms, liaising with UCSF IT and other departments to troubleshoot and resolve techn | ||||
| > | ical and access challenges across networks, an ongoing operational priority that requires persistenc | ||||
| > | e and creative problem-solving. | ||||
| 6 | |||||
| 7 | The Coordinator also manages complex scheduling across multiple time zones for clinically active fa | ||||
| > | culty and global partners, coordinates 36+ educational sessions per fellowship cohort, supports recr | ||||
| > | uitment and selection, supports onboarding for visiting fellows and observers, disseminates evaluati | ||||
| > | on tools, and contributes to Center-wide activities including the monthly newsletter, social media, | ||||
| > | website updates, and CHESA Community meetings, Grand Rounds, leadership meetings, and social events. | ||||
| > | They will build and maintain relationships with administrative counterparts across UCSF departments | ||||
| > | to streamline coordination over time. Occasional travel may be required for key events, fellow visi | ||||
| > | ts, and partner meetings. | ||||
| 8 | |||||
| 9 | This role is ideal for someone who is highly organized, detail-oriented, persistent, and energized | ||||
| > | by supporting complex, mission-driven programs through strong operational execution. Just as importa | ||||
| > | nt, the Coordinator brings a genuine customer service orientation and enjoys building relationships, | ||||
| > | taking interest in the fellows, faculty, and partners they support, learning about their work, and | ||||
| > | earning trust through reliable, thoughtful follow-through. A commitment to reliability, flexibility | ||||
| > | across multiple time zones and communication platforms, and a genuine interest in global surgery and | ||||
| > | anesthesia and health equity are essential. | ||||
| 10 | |||||
| 11 | We welcome applicants from a range of sectors, including global health, international development, | ||||
| > | social impact, public health, philanthropy, consulting, nonprofits and technology, whose experience | ||||
| > | translates to supporting complex, mission-driven programs. | ||||