Only the job description changed.
| Previous Job Description | Current Job Description | ||||
|---|---|---|---|---|---|
| n | 1 | Job Description: | n | 1 | Department Description: |
| 2 | Department Description: The Department of Medicine (DOM) is the largest department in the School of | ||||
| > | Medicine (SOM) at UCSF. The DOM has an annual budget of $726M across three sites with ~3,000 employe | ||||
| > | es and trainees. The DOM comprises 22% of all UCSF faculty, 26% of the SOM’s faculty, and 20% of the | ||||
| > | SOM budget. The DOM has consistently ranked among the top departments of medicine in the country. T | ||||
| > | he Department of Medicine Chair’s Office works closely with senior leadership to lead and support hi | ||||
| > | gh-impact initiatives aligned with Department and School of Medicine strategy. Comprising program an | ||||
| > | d project managers, web and application developers, and communications leadership, the office drives | ||||
| > | cross-functional work spanning operations, systems, communications, and strategic initiatives acros | ||||
| > | s all DOM divisions. With a department-wide scope, the office plays a highly visible role in advanci | ||||
| > | ng priorities that shape the broader DOM. Job Description: The Program & Project Manager manages a d | ||||
| > | iverse portfolio of projects that may include faculty and research programs, organizational initiati | ||||
| > | ves, systems and web-based implementations, and process improvement efforts. Work often involves coo | ||||
| > | rdination across leadership, faculty, and central administrative functions such as HR, Finance, and | ||||
| > | IT, and requires navigating complex stakeholder environments to build alignment and maintain progres | ||||
| > | s. A core responsibility is leading organizational rollouts and change management for enterprise sys | ||||
| > | tems, tools, and processes that impact departmental operations. This includes planning and executing | ||||
| > | implementations related to AI platforms, enterprise systems, and digital infrastructure; developing | ||||
| > | communication strategies; coordinating stakeholder engagement; and supporting adoption of new syste | ||||
| > | ms, tools, and workflows across diverse user groups. In addition, the position applies a strong anal | ||||
| > | ytical approach to program and operational decision-making through survey design, qualitative and qu | ||||
| > | antitative data analysis, and development of reports and recommendations to inform leadership decisi | ||||
| > | ons. The incumbent is also expected to identify and pilot opportunities to leverage AI-enabled tools | ||||
| > | and automation to improve workflows, communication, and program delivery. The Program & Project Man | ||||
| > | ager operates with a high degree of independence, managing multiple priorities and competing deadlin | ||||
| > | es in a fast-paced environment. Strong judgment, initiative, and the ability to move work forward am | ||||
| > | id ambiguity are essential to success in this role. | ||||
| 3 | 2 | ||||
| t | 4 | Qualifications: | t | 3 | The Department of Medicine (DOM) is the largest department in the School of Medicine (SOM) at UCSF. |
| > | The DOM has an annual budget of $726M across three sites with ~3,000 employees and trainees. The DO | ||||
| > | M comprises 22% of all UCSF faculty, 26% of the SOM’s faculty, and 20% of the SOM budget. The DOM ha | ||||
| > | s consistently ranked among the top departments of medicine in the country. | ||||
| 5 | Required Qualifications: - Bachelor's degree in related area and 5+ years of related work experience | 4 | |||
| > | ; and / or equivalent experience / training - Advanced knowledge of program and project management c | ||||
| > | oncepts and practices, with demonstrated experience leading complex, multi-stakeholder initiatives f | ||||
| > | rom planning through implementation, including scope development, dependency management, risk mitiga | ||||
| > | tion, and change adoption - Strong analytical and problem-solving skills, including the ability to s | ||||
| > | ynthesize complex information and data into actionable insights and recommendations - Demonstrated e | ||||
| > | xperience independently leading high-visibility, cross-functional initiatives in a complex organizat | ||||
| > | ion and driving work from concept through implementation with minimal oversight - Demonstrated chang | ||||
| > | e management experience leading organizational rollouts, system implementations, and adoption effort | ||||
| > | s, including stakeholder engagement, communications, training support, and mitigation of implementat | ||||
| > | ion risks - Ability to design, implement, and improve processes, workflows, and systems to support o | ||||
| > | perational effectiveness and scalability - Experience using project and workflow management tools, s | ||||
| > | uch as Smartsheet or similar platforms, to track, manage, and communicate complex work - Demonstrate | ||||
| > | d ability to translate business and operational needs into technical requirements and work effective | ||||
| > | ly with IT teams, developers, technical staff, and vendors to implement and optimize systems, tools, | ||||
| > | and workflows - Experience leading or supporting implementation of enterprise systems, digital tool | ||||
| > | s, web-based platforms, or technical solutions, including requirements gathering, testing, workflow | ||||
| > | design, and stakeholder adoption - Experience designing surveys and analyzing qualitative and quanti | ||||
| > | tative data to support planning, evaluation, and decision-making - Demonstrated ability to independe | ||||
| > | ntly evaluate, pilot, and apply AI-enabled tools and automation to improve workflows, communication, | ||||
| > | analysis, and program delivery, with sound judgment regarding risks, limitations, and appropriate u | ||||
| > | se - Strong written and verbal communication skills, including the ability to develop clear communic | ||||
| > | ations, present complex information effectively, and influence stakeholders at all levels - Demonstr | ||||
| > | ated ability to prioritize and manage multiple initiatives in a fast-paced, complex environment - De | ||||
| > | monstrated ability to independently define approach, structure ambiguous work, and move complex init | ||||
| > | iatives forward in the absence of detailed direction - High level of independence, sound judgment, i | ||||
| > | nitiative, and accountability in managing complex work | ||||
| 5 | The Department of Medicine Chair’s Office works closely with senior leadership to lead and support | ||||
| > | high-impact initiatives aligned with Department and School of Medicine strategy. Comprising program | ||||
| > | and project managers, web and application developers, and communications leadership, the office driv | ||||
| > | es cross-functional work spanning operations, systems, communications, and strategic initiatives acr | ||||
| > | oss all DOM divisions. With a department-wide scope, the office plays a highly visible role in advan | ||||
| > | cing priorities that shape the broader DOM. | ||||
| 6 | |||||
| 7 | Job Description: | ||||
| 8 | |||||
| 9 | The Program & Project Manager manages a diverse portfolio of projects that may include faculty and | ||||
| > | research programs, organizational initiatives, systems and web-based implementations, and process im | ||||
| > | provement efforts. Work often involves coordination across leadership, faculty, and central administ | ||||
| > | rative functions such as HR, Finance, and IT, and requires navigating complex stakeholder environmen | ||||
| > | ts to build alignment and maintain progress. | ||||
| 10 | |||||
| 11 | A core responsibility is leading organizational rollouts and change management for enterprise syste | ||||
| > | ms, tools, and processes that impact departmental operations. This includes planning and executing i | ||||
| > | mplementations related to AI platforms, enterprise systems, and digital infrastructure; developing c | ||||
| > | ommunication strategies; coordinating stakeholder engagement; and supporting adoption of new systems | ||||
| > | , tools, and workflows across diverse user groups. | ||||
| 12 | |||||
| 13 | In addition, the position applies a strong analytical approach to program and operational decision- | ||||
| > | making through survey design, qualitative and quantitative data analysis, and development of reports | ||||
| > | and recommendations to inform leadership decisions. The incumbent is also expected to identify and | ||||
| > | pilot opportunities to leverage AI-enabled tools and automation to improve workflows, communication, | ||||
| > | and program delivery. | ||||
| 14 | |||||
| 15 | The Program & Project Manager operates with a high degree of independence, managing multiple priori | ||||
| > | ties and competing deadlines in a fast-paced environment. Strong judgment, initiative, and the abili | ||||
| > | ty to move work forward amid ambiguity are essential to success in this role. | ||||