Only the job description changed.
| Previous Job Description | Current Job Description | ||||
|---|---|---|---|---|---|
| n | 1 | Job Description: | n | 1 | Department Description: |
| 2 | Department Description: The Department of Medicine (DOM) is the largest department at Zuckerberg San | ||||
| > | Francisco Hospital (ZSFG) and the second largest department in the School of Medicine. The Departme | ||||
| > | nt is divided into 13 Divisions/Centers, plus Central administration and operates 33 outpatient clin | ||||
| > | ics, 4 inpatient services, and 14 consulting services. There are close to 600 full-time faculty lead | ||||
| > | ing top-notch research, clinical, and education programs. The Department’s mission is to advance hea | ||||
| > | lth by developing and supporting innovators in patient-centered care, scientific discovery, medical | ||||
| > | education and public policy, and our vision is transforming medicine through innovation & collaborat | ||||
| > | ion. We remain committed to these responsibilities and vigorously enforce university nondiscriminati | ||||
| > | on and privacy policies. We are focused on creating an exceptional experience for our employees, and | ||||
| > | our goal is to provide opportunities for our diverse employee population to develop and grow career | ||||
| > | s in a team-oriented environment. Job Summary: This newly created Senior Research Administrator (RA) | ||||
| > | position will deliver specialized post-award support to a designated research group, while working | ||||
| > | cross-functionally with various research administration areas to facilitate compliant and efficient | ||||
| > | award management. This position will be an important member of the SCOPE/LIINC/RECOVER post-award te | ||||
| > | am who will use their advanced contracts and grants skills as an experienced research administrator | ||||
| > | to independently manage all post-award support for projects assigned to a portfolio of SCOPE/LIINC/R | ||||
| > | ECOVER Principal Investigators (PI) in the Department of Medicine at Zuckerberg San Francisco Genera | ||||
| > | l. This position will be responsible for managing high volume and complex transactions within the H | ||||
| > | IV/ID/Global Medicine Division in the Department of Medicine at Zuckerberg San Francisco General Hos | ||||
| > | pital. This position requires significant expertise in managing clinical trials and working with Pr | ||||
| > | ogram Project grants spanning multiple sites and collaborators, adding to the complexity of the role | ||||
| > | and requiring advanced problem-solving, time management, and analytical skills. Portfolio manageme | ||||
| > | nt will include providing support and assistance with grant proposal documents including coordinatio | ||||
| > | n between PIs and study staff in the Department, as well as central teams across both the Office of | ||||
| > | Sponsored Research and the Controller’s Office. In addition, the incumbent will assist in the prepa | ||||
| > | ration of sponsored funding progress and financial reports, as well as provide oversight of strategi | ||||
| > | c planning in the research program for both NIH and non-NIH funded projects. This role will monitor | ||||
| > | project financial activity, including budget management and salary support planning for current and | ||||
| > | incoming staff. The incumbent will partner with the study team and external collaborators to ensure | ||||
| > | timely, accurate submission and acceptance of procedure-related invoices and revenue, and resolve is | ||||
| > | sues that may impact processing. This position will perform complex financial analysis to ensure co | ||||
| > | mpliance with applicable policies, including oversight of budgets, revenue, spending projections, an | ||||
| > | d reconciliation across multiple funding sources. Utilizing campus financial and payroll systems (e. | ||||
| > | g., PeopleSoft, Oracle, MyReports, UCPath, BearBuy, MyExpense, etc), the incumbent will maintain app | ||||
| > | ropriate access to manage transactions and support operational needs. This role will independently o | ||||
| > | versee expenditure tracking, invoice submission, identify discrepancies, and coordinate timely resol | ||||
| > | ution with internal and external stakeholders. The Senior Research Administrator will demonstrate in | ||||
| > | dependence in planning, budgeting, analyzing information and keeping detailed records of financial t | ||||
| > | ransactions as they serve as the investigators’ primary point of contact for research-related financ | ||||
| > | ial issues. The successful candidate will be able to support faculty in their decision making by bei | ||||
| > | ng able to clearly explain convoluted grants management concepts and processes, and ensure that inve | ||||
| > | stigators are provided with high quality, efficient, responsive, and responsible post-award research | ||||
| > | administration services. This will include activities such as the coordination of budget updates an | ||||
| > | d proposals, either with the PI in real time or asynchronously, including the development and mainte | ||||
| > | nance of dynamic budget workbooks that can be used for planning and rebudgeting needed. In this, the | ||||
| > | incumbent will also help to develop text and rationale for justification of budget expenditures, en | ||||
| > | suring alignment with award standards and restrictions. This senior-level position will serve as a s | ||||
| > | ubject matter expert in research administration, working closely with Principal Investigators, SCOPE | ||||
| > | /LIINC/RECOVER study teams, and the Research Administration Manager. The incumbent will collaborate | ||||
| > | across multiple groups and serve as a key resource to PIs, Division leadership, and Departmental sta | ||||
| > | ff in interpreting and applying University and sponsor policies and procedures related to research f | ||||
| > | inancial management. The successful candidate will be expected to provide high-level customer servic | ||||
| > | e as part of a dynamic, responsive team, and they will interact with a diverse and engaging group of | ||||
| > | mission-driven colleagues across the Department and therefore need excellent communication skills a | ||||
| > | nd a commitment to providing exceptional customer service. The SCOPE/LIINC/RECOVER team is a highly | ||||
| > | active, interdisciplinary group operating across multiple facets of infectious disease research. Spa | ||||
| > | nning the full research continuum—from prevention to treatment—the team manages a complex portfolio | ||||
| > | of observational and interventional studies focused at understanding and treating both HIV and COVID | ||||
| > | -19, and their long-term impacts. This position will serve as a true thought partner for the Princip | ||||
| > | al Investigator, and help to navigate the complex challenges of multimodal funding streams. The inc | ||||
| > | umbent will present the team with options, and advise as appropriate, while maintaining the highest | ||||
| > | level of ethical and regulatory standards. | ||||
| 3 | 2 | ||||
| t | 4 | Qualifications: | t | 3 | The Department of Medicine (DOM) is the largest department at Zuckerberg San Francisco Hospital (ZS |
| > | FG) and the second largest department in the School of Medicine. The Department is divided into 13 D | ||||
| > | ivisions/Centers, plus Central administration and operates 33 outpatient clinics, 4 inpatient servic | ||||
| > | es, and 14 consulting services. There are close to 600 full-time faculty leading top-notch research, | ||||
| > | clinical, and education programs. | ||||
| 5 | Required Qualifications: - Bachelor's degree in Finance or Government Accounting and 5+ years relate | 4 | |||
| > | d experience and / or equivalent experience / training - Extensive knowledge of program administrati | ||||
| > | on guidelines of Federal and non-Federal sponsors supporting research and educational activities, pr | ||||
| > | eferably in a university environment - Advanced knowledge of effective grant funding processes, proc | ||||
| > | edures and techniques - Maintains knowledge of and ability to interpret and apply sponsor, instituti | ||||
| > | onal and departmental policies. Knowledge of current compliance regulations in all areas of research | ||||
| > | administration - Ability to manage high volume and complex transactions - Ability to perform highly | ||||
| > | complex financial analysis and customized reporting - Ability to interpret policy for others - Demo | ||||
| > | nstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles - Demo | ||||
| > | nstrated advanced competence in the use of spreadsheet and database software in financial analysis, | ||||
| > | fiscal management and financial reports. Excellent computer skills and facility with using MS Excel | ||||
| > | e.g., (sorting, pivot tables, filtering, basic formulas) Required - Knowledge of general fund accoun | ||||
| > | ting, purchasing, and budgeting, financial projection and business planning concepts - Ability to ma | ||||
| > | intain independent judgment; strong organization and communication skills; and a customer service fo | ||||
| > | cus across broad and diverse subject areas - Proven superior analytical, interpersonal, communicatio | ||||
| > | n (verbal and written), organizational and problem solving skills Preferred Qualifications: - Certif | ||||
| > | ied Research Administrator (CRA) or Certified Financial Research Administrator (CFRA - Full knowledg | ||||
| > | e of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intelle | ||||
| > | ctual property policy, conflict of interest requirements, publication rights, application of indirec | ||||
| > | t cost rates and other complex concepts in research administration - Experience with all types of aw | ||||
| > | ard mechanisms, including grants, contracts, subcontracts, and cooperative agreements - Previous exp | ||||
| > | erience working in an academic environment - Previous experience with research administration in an | ||||
| > | international environment | ||||
| 5 | The Department’s mission is to advance health by developing and supporting innovators in patient-ce | ||||
| > | ntered care, scientific discovery, medical education and public policy, and our vision is transformi | ||||
| > | ng medicine through innovation & collaboration. We remain committed to these responsibilities and vi | ||||
| > | gorously enforce university nondiscrimination and privacy policies. We are focused on creating an ex | ||||
| > | ceptional experience for our employees, and our goal is to provide opportunities for our diverse emp | ||||
| > | loyee population to develop and grow careers in a team-oriented environment. | ||||
| 6 | |||||
| 7 | Job Summary: | ||||
| 8 | |||||
| 9 | This newly created Senior Research Administrator (RA) position will deliver specialized post-award | ||||
| > | support to a designated research group, while working cross-functionally with various research admin | ||||
| > | istration areas to facilitate compliant and efficient award management. This position will be an imp | ||||
| > | ortant member of the SCOPE/LIINC/RECOVER post-award team who will use their advanced contracts and g | ||||
| > | rants skills as an experienced research administrator to independently manage all post-award support | ||||
| > | for projects assigned to a portfolio of SCOPE/LIINC/RECOVER Principal Investigators (PI) in the Dep | ||||
| > | artment of Medicine at Zuckerberg San Francisco General. This position will be responsible for manag | ||||
| > | ing high volume and complex transactions within the HIV/ID/Global Medicine Division in the Departmen | ||||
| > | t of Medicine at Zuckerberg San Francisco General Hospital. This position requires significant exper | ||||
| > | tise in managing clinical trials and working with Program Project grants spanning multiple sites and | ||||
| > | collaborators, adding to the complexity of the role and requiring advanced problem-solving, time ma | ||||
| > | nagement, and analytical skills. Portfolio management will include providing support and assistance | ||||
| > | with grant proposal documents including coordination between PIs and study staff in the Department, | ||||
| > | as well as central teams across both the Office of Sponsored Research and the Controller’s Office. I | ||||
| > | n addition, the incumbent will assist in the preparation of sponsored funding progress and financial | ||||
| > | reports, as well as provide oversight of strategic planning in the research program for both NIH an | ||||
| > | d non-NIH funded projects. | ||||
| 10 | |||||
| 11 | This role will monitor project financial activity, including budget management and salary support p | ||||
| > | lanning for current and incoming staff. The incumbent will partner with the study team and external | ||||
| > | collaborators to ensure timely, accurate submission and acceptance of procedure-related invoices and | ||||
| > | revenue, and resolve issues that may impact processing. This position will perform complex financia | ||||
| > | l analysis to ensure compliance with applicable policies, including oversight of budgets, revenue, s | ||||
| > | pending projections, and reconciliation across multiple funding sources. Utilizing campus financial | ||||
| > | and payroll systems (e.g., PeopleSoft, Oracle, MyReports, UCPath, BearBuy, MyExpense, etc), the incu | ||||
| > | mbent will maintain appropriate access to manage transactions and support operational needs. This ro | ||||
| > | le will independently oversee expenditure tracking, invoice submission, identify discrepancies, and | ||||
| > | coordinate timely resolution with internal and external stakeholders. | ||||
| 12 | |||||
| 13 | The Senior Research Administrator will demonstrate independence in planning, budgeting, analyzing i | ||||
| > | nformation and keeping detailed records of financial transactions as they serve as the investigators | ||||
| > | ’ primary point of contact for research-related financial issues. The successful candidate will be a | ||||
| > | ble to support faculty in their decision making by being able to clearly explain convoluted grants m | ||||
| > | anagement concepts and processes, and ensure that investigators are provided with high quality, effi | ||||
| > | cient, responsive, and responsible post-award research administration services. This will include ac | ||||
| > | tivities such as the coordination of budget updates and proposals, either with the PI in real time o | ||||
| > | r asynchronously, including the development and maintenance of dynamic budget workbooks that can be | ||||
| > | used for planning and rebudgeting needed. In this, the incumbent will also help to develop text and | ||||
| > | rationale for justification of budget expenditures, ensuring alignment with award standards and rest | ||||
| > | rictions. | ||||
| 14 | |||||
| 15 | This senior-level position will serve as a subject matter expert in research administration, workin | ||||
| > | g closely with Principal Investigators, SCOPE/LIINC/RECOVER study teams, and the Research Administra | ||||
| > | tion Manager. The incumbent will collaborate across multiple groups and serve as a key resource to P | ||||
| > | Is, Division leadership, and Departmental staff in interpreting and applying University and sponsor | ||||
| > | policies and procedures related to research financial management. | ||||
| 16 | |||||
| 17 | The successful candidate will be expected to provide high-level customer service as part of a dynam | ||||
| > | ic, responsive team, and they will interact with a diverse and engaging group of mission-driven coll | ||||
| > | eagues across the Department and therefore need excellent communication skills and a commitment to p | ||||
| > | roviding exceptional customer service. | ||||
| 18 | |||||
| 19 | The SCOPE/LIINC/RECOVER team is a highly active, interdisciplinary group operating across multiple | ||||
| > | facets of infectious disease research. Spanning the full research continuum—from prevention to treat | ||||
| > | ment—the team manages a complex portfolio of observational and interventional studies focused at und | ||||
| > | erstanding and treating both HIV and COVID-19, and their long-term impacts. This position will serve | ||||
| > | as a true thought partner for the Principal Investigator, and help to navigate the complex challeng | ||||
| > | es of multimodal funding streams. The incumbent will present the team with options, and advise as ap | ||||
| > | propriate, while maintaining the highest level of ethical and regulatory standards. | ||||